Kanban Best Practices

Calculate Initial Limit
WIP = Team Size × 1.5
For 4 people: 6 items in progress

Per Column Limits
Development: 3
Review: 2
Testing: 2

When to Adjust
Bottlenecks appear
Team idle time increases
Flow becomes uneven

Essential Details
• Card title/ID
• Description
• Assignee
• Priority
• Due date
• Blockers

Color Coding
Red: Urgent
Yellow: Important
Blue: Normal
Green: Low priority

Walk the Board
Review from right to left (Done to To Do)

Focus Areas
1. Blocked items
2. WIP limit violations
3. Items nearing due date
4. Items ready to move

Questions
What is blocking progress?
Can we help move anything forward?

Weekly Review
Analyze metrics
Identify bottlenecks
Adjust WIP limits

Monthly Retrospective
Process improvements
Policy updates
Tool optimization